Product Visibility. The right products for the right people.

Product visibility controls which products and categories each person can see in your print portal. Print Portals lets you tailor the catalogue by department, venue, job role, team or individual user, helping staff find the products relevant to them.

Yes. Different user groups can have different catalogue access within one portal. Marketing could see campaign materials, operational teams could see workwear, and individual venues could see location-specific products alongside any shared items they need.

Yes. Your portal's user groups can represent departments, job roles or other responsibilities within your business. Product and category visibility can then follow those groups, so staff see the ranges appropriate to their role.

Yes. Locations can be represented by user groups, allowing each branch, venue or franchise to see its own products within a shared portal. You can also make common products available across multiple locations, keeping central brand materials accessible without showing every local variation to everyone.

Yes. A product can be available to multiple user groups. You can share commonly used products across departments or locations while restricting specialist items to the teams that need them.

Yes. Selected products can be restricted to named users using their account email addresses. This is useful for personalised items or products intended for a small number of people. Their category access must also allow them to view the product.

Yes. Category rules let you manage access across a whole range, while individual product rules provide more specific control within an accessible category. This means you can organise broad permissions first, then restrict selected items where needed.

That team's restriction carries through to the category's subcategories and products. Hiding a parent category therefore controls access across the range without requiring you to update every item individually.

Yes. Products placed in a restricted category follow its access rules, including restrictions inherited from parent categories. This helps keep new additions consistent with your existing catalogue structure.

No. Category restrictions take priority. If a category is hidden from a user group, setting a product inside it to visible does not restore access. The category permissions need to allow access before the product's own visibility settings can apply.

A direct link does not bypass the product visibility rules. If the product is restricted for that user, access to its product page is blocked. Hidden category pages are also protected against direct access.

Yes. Visibility rules can also be configured for logged-out visitors. You can restrict selected products and categories for guests, then show eligible users their relevant catalogue once they sign in.

Yes. Authorised Artwork Managers can create folders and choose which user groups can see them directly within the portal. This gives nominated staff control over folder access without needing access to the website's back end.

Folder visibility controls are available to authorised Artwork Managers. You decide which users receive that access, allowing nominated colleagues to organise the catalogue and manage folder permissions as your requirements change.

Yes. Authorised Artwork Managers can update which user groups can see a folder. Your catalogue can adapt as departments change, locations open or different teams take responsibility for ordering particular products.

Yes. Additional user groups can be created to represent new teams, departments, job roles or locations. Their product and category permissions can then be configured to give them the appropriate catalogue access.

A tailored catalogue reduces the number of irrelevant products users need to browse. Staff can find the workwear, print and branded materials intended for their team or location more easily, helping reduce orders for the wrong design or venue.

Yes. Product visibility controls which products a user can access, while order approvals control whether a submitted purchase can proceed. Used together, they let staff order from a relevant catalogue while giving authorised managers oversight of orders that require sign-off.