Web2Print Portals for Multi-site Organisations

A multi-site Web2Print portal is a branded online ordering system that brings approved print and branded products together for your locations. Users access an agreed catalogue, personalise artwork where permitted and place orders under your rules. Print Portals connects that ordering process with production, stockholding and fulfilment, helping central and local teams work through the same system.

Yes. Authorised branch users can choose from the products available to them and place their own orders. Your central team sets the catalogue, permissions and approval rules. Routine purchases can proceed automatically where configured, while requests needing a closer look stay on hold for an approver to review.

Yes. A central team can place campaign or distribution orders for several locations, while local users order their own supplies as needed. Product access, payment arrangements and approval permissions can be configured around those different responsibilities. This allows you to centralise the catalogue without making head office responsible for placing every order.

Yes. Product Visibility can show or hide categories and individual products by location, user group, role, team or named user. Sites can share common materials while retaining access to their own local products. The portal can also separate ranges for different brands or operating divisions where your organisation needs that distinction.

Your agreed catalogue can include marketing print, stationery, signage, branded workwear, merchandise and other supported products. We review your existing specifications and purchasing requirements before establishing the range and pricing. Both centrally distributed campaign materials and products ordered regularly by individual branches can be organised within the portal.

We help establish the products, users and delivery details the new site needs. Authorised administrators can manage user accounts and permissions through Account Access, with support from our team where required. Assign the relevant product visibility and ordering rules so the new location starts with the right catalogue and approval process.

Yes. Artwork Builder templates can expose selected fields for local details while keeping other design elements controlled. A branch could enter its address, telephone number or permitted local content without changing the overall layout. Users review a proof before ordering, and customised orders can require approval if your rules call for it.

Yes. You can require approval for orders containing Artwork Builder customisations. The approver can review the artwork alongside the products, quantities, pricing and delivery information. Orders requiring sign-off remain on hold until accepted, helping your team catch incorrect local information or an unsuitable request before production.

Your portal can be configured around the way your organisation allocates purchasing costs, including relevant sites, teams and budgets. Stock bought upfront can appear at £0 for authorised call-offs, while other products show a cost for allocation or purchase. We agree the account and payment arrangements during setup so the ordering process reflects how your business works.

Approver access can combine user groups and product categories. That allows review permissions to be configured around locations or groups of sites, with the relevant managers checking the orders they oversee. Multiple approvers can cover the same requests, and suitable routine purchases can be configured to bypass approval where you want that flexibility.

Authorised Artwork Managers can replace a catalogue product’s PDF, review the checks and approve the replacement. The new artwork then becomes available for future orders of that product. They can also organise folders and control their visibility. Updating a catalogue design does not replace artwork already attached to an existing order.

Yes. Where the relevant product is available to them, users can upload a print-ready PDF to a preset product, review the artwork checks and preview, then add it to the basket. The checks include dimensions, page count, bleed and crop marks. Approved templates remain available where you want local edits to follow a more controlled design process.

Yes. Split Deliveries lets you allocate the same product between addresses, or send different products to different destinations within one checkout. For example, you could assign different leaflet quantities to each branch alongside its signage or other materials. Quantity checks help account for the order allocation before you proceed, and delivery details remain recorded with the order.

Yes. The delivery address book lets users select saved locations rather than entering the same details for each order. They can also add a new address during checkout. For regular campaigns across the same sites, this gives the team a quicker starting point before allocating quantities and reviewing delivery costs and any additional lead time.

Suitable products can be produced in bulk and held in our UK warehouses. Authorised locations then call off smaller quantities when they need them. Live warehouse stock feeds show what is available in the portal, with low-stock notifications to support replenishment planning. This can reduce the amount of shared stock each branch needs to keep on site.

Yes. We can hold stock in our UK warehouses and dispatch to UK and international destinations. Tell us which locations you need to supply so we can agree the product availability, delivery arrangements and pricing. Those requirements form part of the setup rather than relying on head office to arrange onward distribution after receiving the materials.

Print Portals does not charge portal setup fees, an ongoing portal subscription or a per-user platform fee. Products and any applicable delivery or additional services are paid for under the agreed order arrangements. New site requirements and product ranges can be reviewed as your organisation grows, without adding a recurring portal charge for each user account.

Start by sharing the products your sites buy, the artwork they use and the problems in your current process. We work with you to agree the catalogue and pricing, then configure users, visibility, artwork templates and approval rules. We also review stockholding and delivery requirements, and help your teams become familiar with ordering before launch.