Web2Print Portals for Charities

A charity Web2Print portal is a branded online ordering system for your approved print and branded materials. Authorised staff, branches and volunteers order from an agreed catalogue under your access and approval rules. Print Portals supports production, stockholding and delivery for the products purchased through the portal.

Yes. Authorised users can select and order the catalogue products available to their accounts. Where local personalisation is permitted, they enter the relevant details and check a proof. Your configured rules decide which purchases proceed automatically and which require a manager to review them before production or dispatch.

Yes. Volunteers can have authorised user accounts with product access and ordering permissions configured around their responsibilities. Relevant products can be made available without exposing every range to every user. Your organisation decides who should be able to order and what approval is needed for their requests.

Yes. Product Visibility can show or hide categories and individual products by department, team, role, user group, location or named user. Shop teams might see signage and everyday stationery, while event organisers access campaign print and branded clothing. Shared products can also be made available to the appropriate groups.

Your agreed catalogue can include leaflets, posters, brochures, folders, stationery, signage, displays, branded clothing and merchandise. We review the products and specifications your charity uses before agreeing the range and pricing. The portal can hold both regular supplies and products for planned fundraising activity.

Authorised administrators can manage user accounts and permissions through Account Access, including adding users in bulk and removing access when required. Permissions should be reviewed when someone changes responsibilities. Our team can help configure the relevant groups and ordering access for your charity’s setup.

Yes. Artwork Builder templates can expose permitted fields such as dates, locations and contact details while keeping other design elements controlled. Users generate and review a proof before ordering. Your charity decides which parts can change, and customised orders can require sign-off where your process needs that review.

Authorised Artwork Managers can upload replacement PDFs, review print checks and approve updated catalogue designs. The replacement becomes available for future orders of that product. They can also organise folders and add new designs using preset specifications and pricing. Artwork already attached to an existing order remains with that order.

Yes. Upload Your Own Artwork lets users select a preset product, upload a print-ready PDF and review the checks and preview before adding it to the basket. Checks include dimensions, page count, bleed and crop marks. Editable templates can remain available alongside upload-enabled products for routine local personalisation.

Yes. Approval rules can be configured around users, product categories, order values and Artwork Builder customisations. Approvers can review artwork, products, quantities, prices and delivery details before accepting or rejecting a request. Orders requiring approval remain on hold until accepted under your configured process.

Your portal can be configured around how purchases are paid for and allocated across relevant branches, departments, teams and budgets. Prepaid stock can appear at £0 for authorised call-offs, while other products show an agreed cost. We establish the account, reporting and approval requirements with you during setup.

Reporting can show who is ordering stock and where it is being delivered. Where costs are allocated to teams or budgets, reporting supports that agreed setup. Managers can also review requests under your approval rules and reject excessive or unnecessary use of shared materials before those requests proceed.

Suitable products can be produced in bulk and held in our UK warehouses. Authorised teams then request smaller batches as required. Live stock levels show what is available, and low-stock notifications support replenishment planning. We agree stockholding around your products, quantities and how often campaign artwork changes.

Yes. Split Deliveries lets users divide quantities of the same product between addresses or send different products to different destinations in one checkout. Select the relevant locations, assign the quantities and review delivery costs and any additional lead time before ordering. Addresses and allocations remain recorded with the order.

Yes. Users can select saved locations from the address book or enter a new address during checkout. This makes repeat distribution easier when you regularly supply the same branches or organisers. Users should check the delivery details and product allocation before submitting each order.

Share the date, products, quantities, artwork status and delivery destinations with our team so we can confirm achievable production and delivery arrangements. The portal helps organise the relevant range, quantities and locations. Allow time for any artwork or order approvals required before the request can proceed.

Print Portals does not charge portal setup fees, an ongoing portal subscription or a per-user platform fee. Your charity pays for products and any applicable delivery or additional services under the agreed order arrangements. Product pricing and the catalogue setup are agreed before users begin ordering.

We begin with your branches, users, campaign materials and current ordering process. Share your artwork, products and specifications so we can agree the range and pricing. We then configure access, templates, payment and approval requirements, review stockholding and delivery needs, and help your users become familiar with ordering.