Artwork Manager. Your catalogue. In your hands.

Artwork Manager gives authorised users control over their print catalogue directly within the portal. Your team can update product PDFs, create new products using established pricing and specifications, organise folders and manage folder visibility, without needing access to the website's back end.

Yes. Authorised users can replace artwork on supported PDF products themselves. They upload the new file, review the artwork checks and approve the preview before updating the product. This makes routine changes, such as refreshing a campaign or updating contact details, easier to manage internally.

Artwork Manager is available to authorised users rather than every person who can place an order. You choose which colleagues need catalogue management access, allowing your marketing, brand or other nominated teams to maintain products while other users continue ordering normally.

Yes. Search helps you find products using their name, SKU or specification. Product rows also display useful details and their catalogue location, helping you identify the correct item before updating artwork or moving it.

Yes. Supported PDF products include a View PDF option so you can open the current artwork. You can also open the product page from Artwork Manager, making it easier to check the existing design and product details before making changes.

Yes. Use Update PDF to upload replacement artwork for a supported product. Once the file passes the required checks and you approve it, the product is updated with the new PDF while retaining its existing commercial setup.

Yes. Authorised Artwork Managers can edit product titles from the catalogue list. Clear names help staff distinguish between campaigns, locations and design versions when searching for products and placing orders.

Artwork Manager identifies editable products, but their template artwork cannot be replaced through its standard Update PDF workflow. Changes to editable template layouts should be arranged with your account manager. The replacement workflow is designed for supported products with uploaded PDF artwork.

Yes. Authorised users can create new catalogue products through the guided Product Builder Wizard. They name the design, choose an eligible existing product setup, select a folder and upload their own print-ready PDF for checking and approval.

The wizard takes users through a defined sequence: name the product, select the product specification and pricing setup to use, choose its catalogue folder, then upload and review the artwork. After the required checks and artwork approval, the new product is created in the portal.

No. New designs use the established pricing structure associated with the selected product setup. Your team can add supported designs without entering prices themselves, helping keep catalogue growth within your agreed commercial arrangements.

Yes. The selected source product provides the established setup, including its specifications, pricing, variations and lead times where applicable. Users choose a suitable setup for their design rather than building those details from scratch.

Yes, where the new design uses an eligible product setup already available in your portal. For example, your team can create another leaflet design using an established leaflet specification and pricing structure. Products outside those agreed setups can be discussed with your account manager.

The wizard provides a searchable list of eligible source products, with images and specification details to help users choose. They can search by product name, SKU or specification and check the setup before uploading artwork against its requirements.

The wizard offers eligible, accessible PDF products with supported setups. Editable Artwork Builder products and products with unsupported customisation requirements are excluded. This helps users create new designs from appropriate, established product structures.

The Product Builder Wizard creates a catalogue product using your uploaded PDF and an existing product setup. The Artwork Builder lets users personalise a prepared design template, such as changing contact details or an image. They support different ways of creating and ordering branded materials.

The portal checks whether it can open the PDF and compares its page count and dimensions with the selected product requirements. It also checks for the expected bleed and crop-mark allowance, examines colour information and generates previews for the user to review.

Yes. The uploaded file is checked against the finished dimensions configured for the product. This helps identify artwork prepared at the wrong size before it becomes the PDF used for future orders.

Yes. The preflight compares the PDF with the expected page count and checks the page geometry for the required bleed and crop-mark space. The results help users identify missing print allowances or an unsuitable file layout before proceeding.

Yes. Both workflows use the selected product specification to check the uploaded artwork. This gives your team a consistent review process whether they are updating an existing design or creating a new catalogue product.

Yes. The preview lets you review the uploaded artwork and inspect its pages before approval. A larger view helps you check details that may be difficult to assess from a small product thumbnail.

Yes. Users must complete the required checking process and explicitly approve the artwork before the update or product creation can proceed. Uploading a file alone does not confirm it as the approved catalogue artwork.

Image resolution inspection is currently shown as Not checked in the PDF upload workflow. Users should confirm that images have suitable resolution at their final printed size. The separate Artwork Builder has its own resolution warnings for images uploaded into editable templates.

No. Preflight helps identify supported technical issues, but users still need to review the design, wording, positioning and colours. It does not check spelling, confirm that contact details are current or decide whether the artwork follows your brand guidelines.

The colour checker displays the main colours detected in the artwork, with visual swatches, CMYK values and an indication of their coverage. It also highlights similar shades, detected spot colours and alternative black mixes to support a more informed artwork review.

Yes. Detected process colours are displayed with their cyan, magenta, yellow and black values. Your team can compare those values with the intended artwork or brand specification instead of relying only on how a colour looks on screen.

It can flag similar detected shades for review. This helps users notice small variations, such as two close blues in the same design, and decide whether they are intentional. The checker does not automatically know which shade is your approved brand colour.

Similar shades are displayed together in a highlighted group so users can compare their values. The group uses a border and subtle background based on its dominant shade, making related colours easier to identify within the results.

Coverage indicates approximately how much of the analysed artwork is represented by a detected colour. It helps users distinguish a dominant design colour from a smaller detail. It is an artwork analysis aid rather than a measurement of press ink consumption.

Yes. Detected spot colours, including Pantone colours where present, are highlighted by name when that information is available. This lets users check whether the spot colour is intentional and appropriate for the product before approving the file.

Black can be built from different combinations of CMYK inks. The checker highlights alternative recipes against its configured preferred rich black, helping users spot an unexpected mix. A warning prompts review rather than automatically rejecting a deliberate choice.

No. It provides information and warnings so your team can make the decision. It does not automatically merge similar shades, replace spot colours or substitute your approved brand values into the uploaded PDF.

The portal highlights detected RGB content and generates a CMYK-adjusted proof using the configured print profile. This helps users assess how colours intended for screens may change when prepared for print.

Yes. The colour report can distinguish artwork using RGB throughout from artwork containing a mixture of RGB and CMYK elements. The result explains why a colour-adjusted proof has been generated.

No. The adjusted proof is generated for previewing while the original uploaded PDF is preserved. This lets users review the colour simulation without silently replacing their source artwork.

The shared artwork checking system supports configured print profiles for coated and uncoated stock. Where the selected product's stock and profile setup provide this information, the proof uses the relevant profile to help represent its expected colour response.

Different paper surfaces reproduce colour differently. The same artwork can appear more vibrant on a coated stock and softer on an uncoated stock. A stock-aware preview helps users consider that difference when reviewing their design.

The preview is a useful simulation rather than an exact physical colour guarantee. Screen settings, calibration, paper and the production process all affect appearance. Colour-critical work should be discussed with your account manager before approval.

Yes. You can supply a revised PDF and run the checks again before approving the artwork. This gives your team the opportunity to correct issues in the original design file rather than approving a version they are unsure about.

Yes. Your nominated team can maintain the catalogue artwork centrally, inspect detected colours and replace outdated designs. Combined with folder visibility and order approvals, this helps locations order from a controlled range of current branded materials.

Yes. Authorised Artwork Managers can create folders and nested subfolders directly within the portal. You can organise products around campaigns, departments, venues or other structures that make sense for your business.

Yes. Folder navigation lets you enter folders even when they do not already contain subfolders. You can build out the structure as needed rather than relying on an existing hierarchy.

Yes. Folder visibility controls let authorised Artwork Managers choose which user groups can see a folder. Those groups can represent departments, venues, job roles or teams, helping keep each user's catalogue relevant.

Yes. If a parent folder is hidden from a user group, that restriction carries through to its subfolders. Inherited restrictions cannot be overridden within the child folder, helping keep access consistent across the catalogue structure.

Yes. Use Manage Folders to select a folder, review its visibility settings and save changes for the relevant user groups. This lets your team adjust catalogue access as campaigns, departments and locations change.

Yes. Change Location opens a folder browser with search and breadcrumb navigation. Choose the destination and confirm the move. The destination's category restrictions apply alongside any product-specific visibility rules.

Yes. Artwork Managers can delete products through a confirmation step, moving them to the bin. This helps remove obsolete campaign materials or designs from the active catalogue. Restoring a deleted product requires assistance outside Artwork Manager.

Your team can move from artwork upload and technical checks to product creation, catalogue organisation and folder permissions within one connected workflow. This reduces the separate requests needed to maintain a print catalogue while keeping users within established product specifications and pricing. Contact Print Portals to see the complete Artwork Manager workflow.